We respect your privacy and would like to tell you what information we collect for the sole purpose of furthering the interests of the Sea of Faith Network.
We collect your personal contact details (your name, postal address, and, if you have given them, your email address and phone number) and details of your subscription payments. These are used for the maintenance of membership and financial records, including the submission of Gift Aid returns if you are registered.
Your contact details, but not your financial information, are used to publish and invite contributions for Sofia and other SOF publications. They will also be used to enable other network communications.
This information will be shared only with those individuals identified by the trustees as requiring it for these purposes. It will be retained only for as long as legally necessary
The Sea of Faith Network privacy notice
This privacy notice tells you what to expect us to do with your personal information.
We collect or use the following information to provide services and goods, including delivery and third party referrals:
- Names and contact details
- Addresses
- Date of birth
- Service use history
- Dietary information (including allergies and health conditions)
- Information about lifestyle, interests or personal history
- Records of meetings and decisions
- Payment details (including card or bank information for transfers and direct debits)
- Website user information (including user journeys and cookie tracking)
- Information relating to compliments or complaints
We collect or use the following information to receive donations or funding and organise fundraising activities:
- Names and contact details
- Addresses
- Payment or banking details
- Donation history
- Tax payer information (for Gift Aid purposes)
We collect or use the following personal information for research or archiving purposes:
- Names and contact details
- Recorded images, such as photos or videos
We also collect or use the following information for research or archiving purposes:
- Religious or philosophical beliefs
We collect or use the following personal information to comply with legal requirements:
- Name
- Contact information
We collect or use the following personal information for dealing with queries, complaints or claims:
- Names and contact details
- Address
- Payment details
- Account information
- Correspondence
We also collect or use the following information for dealing with queries, complaints or claims:
We collect or use the following personal information for Furthering the interests of the Network:
- Names and contact details
- Addresses
- Service use history
- Information about lifestyle, interests or personal history
- Records of meetings and decisions
We also collect or use the following information for Furthering the interests of the Network:
- Religious or philosophical beliefs
Lawful bases and data protection rights
Under UK data protection law, we must have a “lawful basis” for collecting and using your personal information. There is a list of possible lawful bases in the UK GDPR. You can find out more about lawful bases on the ICO’s website.
Which lawful basis we rely on may affect your data protection rights which are in brief set out below. You can find out more about your data protection rights and the exemptions which may apply on the ICO’s website:
- Your right of access – You have the right to ask us for copies of your personal information. You can request other information such as details about where we get personal information from and who we share personal information with. There are some exemptions which means you may not receive all the information you ask for. You can read more about this right here.
- Your right to rectification – You have the right to ask us to correct or delete personal information you think is inaccurate or incomplete. You can read more about this right here.
- Your right to erasure – You have the right to ask us to delete your personal information. You can read more about this right here.
- Your right to restriction of processing – You have the right to ask us to limit how we can use your personal information. You can read more about this right here.
- Your right to object to processing – You have the right to object to the processing of your personal data. You can read more about this right here.
- Your right to data portability – You have the right to ask that we transfer the personal information you gave us to another organisation, or to you. You can read more about this right here.
- Your right to withdraw consent – When we use consent as our lawful basis you have the right to withdraw your consent at any time. You can read more about this right here.
If you make a request, we must respond to you without undue delay and in any event within one month.
To make a data protection rights request, please contact us using the contact details at the top of this privacy notice.
Our lawful bases for the collection and use of your data
Our lawful bases for collecting or using personal information to provide services and goods, including delivery and third party referrals are:
- Legitimate interests – we’re collecting or using your information because it benefits you, our organisation or someone else, without causing an undue risk of harm to anyone. All of your data protection rights may apply, except the right to portability. Our legitimate interests are:
- The personal information collected serves the purpose of the operation of the Sea of Faith Network, including its charitable object to advance the education of the public in religious studies with particular reference to religious faith seen as a human creation – through day and residential conferences, publications, local membership groups and other membership activities. The personal information is necessary to that purpose, in order that we may maintain contact between members to organise and deliver those activities.
Our lawful bases for collecting or using personal information to receive donations or funding and organise fundraising activities are:
- Contract – we have to collect or use the information so we can enter into or carry out a contract with you. All of your data protection rights may apply except the right to object.
- Legal obligation – we have to collect or use your information so we can comply with the law. All of your data protection rights may apply, except the right to erasure, the right to object and the right to data portability.
Our lawful bases for collecting or using personal information for research or archiving purposes are:
- Legitimate interests – we’re collecting or using your information because it benefits you, our organisation or someone else, without causing an undue risk of harm to anyone. All of your data protection rights may apply, except the right to portability. Our legitimate interests are:
- The personal information collected serves the purpose of the operation of the Sea of Faith Network, including its charitable object to advance the education of the public in religious studies with particular reference to religious faith seen as a human creation – through day and residential conferences, publications, local membership groups and other membership activities. The personal information is necessary to that purpose, in order that we may maintain contact between members to organise and deliver those activities.
Our lawful bases for collecting or using personal information to comply with legal requirements are:
- Legal obligation – we have to collect or use your information so we can comply with the law. All of your data protection rights may apply, except the right to erasure, the right to object and the right to data portability.
Our lawful bases for collecting or using personal information for dealing with queries, complaints or claims are:
- Legitimate interests – we’re collecting or using your information because it benefits you, our organisation or someone else, without causing an undue risk of harm to anyone. All of your data protection rights may apply, except the right to portability. Our legitimate interests are:
- The personal information collected serves the purpose of the operation of the Sea of Faith Network, including its charitable object to advance the education of the public in religious studies with particular reference to religious faith seen as a human creation – through day and residential conferences, publications, local membership groups and other membership activities. The personal information is necessary to that purpose, in order that we may maintain contact between members to organise and deliver those activities.
Our lawful bases for collecting or using personal information for Furthering the interests of the Network are:
- Legitimate interests – we’re collecting or using your information because it benefits you, our organisation or someone else, without causing an undue risk of harm to anyone. All of your data protection rights may apply, except the right to portability. Our legitimate interests are:
- The personal information collected serves the purpose of the operation of the Sea of Faith Network, including its charitable object to advance the education of the public in religious studies with particular reference to religious faith seen as a human creation – through day and residential conferences, publications, local membership groups and other membership activities. The personal information is necessary to that purpose, in order that we may maintain contact between members to organise and deliver those activities.
- Directly from you
- Family members or carers
- Charities or voluntary sector organisations
- Publicly available sources
We store information on network members only while their membership is active. We store only the names and email addresses of lapsed members for up to 5 years, in order to potentially re-establish contact. We store the names and city or region of members who are deceased for the purpose of records and archives.
Data processors
Postage services
This data processor does the following activities for us: The postage services print and post publications to the Network’s membership.
Others we share personal information with
- Legal bodies or authorities
How to complain
If you have any concerns about our use of your personal data, you can make a complaint to us using the contact details at the top of this privacy notice.
If you remain unhappy with how we’ve used your data after raising a complaint with us, you can also complain to the ICO.
The ICO’s address:
Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
Helpline number: 0303 123 1113
Website: https://www.ico.org.uk/make-a-complaint
Last updated
13 October 2024